2020 AGM Results

On Monday 7th September 2020, the club held for the first time our AGM in the virtual world via Zoom. Whist this was challenging for both the Committee and Participants alike, it was completed successfully with some great discussion.

There were 29 participants online with an additional 19 Proxy forms submitted. This was great turn out and indicated the level of interest in the running of the Club.

Elections were held for the Committee, with the following Results.

President Bernie Ponton
Vice President Scott Lawrence
Secretary Vacant
Treasurer Stuart Dunn
Membership Secretary Paul Vassallo
General Committee Michael Minus
General Committee Analia Fitzsimmons
General Committee Ryan Schultz
General Committee Hung Do

There are some new faces on the Committee, who will be a welcome addition.

I would like to take this opportunity to say thank you to the departing Committee Members, who over the past few years have provided valuable contributions and efforts to ensure the club kept running. Karen Ray, Anne Martin, Leanne Reid and Tanya Light.

Membership Fees

Due to the ongoing restrictions for COVID-19, the decision from the AGM is for the Membership Fees to be calculated when restrictions are lifted, and members have access to the courts.
This will be calculated off a base of last years Membership fees with a calculation applied pro rata for the time the courts were unavailable.

Further Communications from the club will follow once the restrictions are relaxed and the full impact is known.

At this time, the Committee will be also provide options to those members that have previously paid memberships for the 2020/2021 Year.

Special Resolutions

There were 2 special resolutions that were voted on at the AGM.

Special Resolution 1 – Change of Financial Year
Result – Carried in Favour

Special Resolution 2 – Changes to Annual Subscription and Joining Fee
Result – Carried in Favour

Competition Tennis – Status Updates

The following are updates regarding the different competitions that Mill Park Tennis Club compete in.

NEJTA – North Eastern Junior Tennis Association
The NEJTA have advised that the SPRING season of 2020 has been cancelled. The Committee will provide an update once further information is provided regarding the new season.

NENTG – North Eastern Night Tennis Group
The commencement of the NENTG Spring Season 2020 has been postponed in accordance with Vic Gov Stage 3 COVID-19 restrictions. The restrictions for metropolitan Melbourne will be in place from 8th July 2020 for at least six weeks. Further information will be provided as appropriate to the government directives via your nominated NENTG Inc Night representative.
Our Night team Coordinator will provide an update once further information is received.

DVTA – Diamond Valley Tennis Association
No information has been received regarding this competition.

HDTA – Heidelberg District Tennis Association
Our competitions are currently suspended due to the COVID-19 epidemic.

Secretary Position Vacancy

Due to the Vacancy left for the Secretary Position, there were several discussions held between the Committee and the position has now been filled by Scott Lawrence.

NEJTA Junior Comp Update

“In a press conference yesterday, the State Government announced their ‘Roadmap to Reopening’, a roadmap which outlines the series of steps to get Victoria back to ‘COVID Normal’.
According to that press conference, October 26 2020 is the earliest possible date that we can expect non-contact sports to resume in any capacity. Even if full competition was allowed to begin from that date, it unfortunately does not leave enough time for the NEJTA to be able to host even a half-season of seven games plus finals. As a result, it is with a great sense of disappointment that the NEJTA must announce the cancellation of the Spring 2020 season.
We understand how frustrating this is to our players, spectators and volunteers, but we must adhere to directions issued and it is the Committee’s determination that community safety must be the first priority.
The Committee will continue to monitor the situation and it is our hope that we will be able to host an NEJTA multi-round tournament later in the year if restrictions are lifted enough to allow it and it is safe to do so.’

New COVID-19 Stage 4 Restrictions

Mr Andrews has declared a ‘state of disaster’ that begins at 6pm on the 2nd August 2020, giving authorities sweeping powers, that includes a nightly curfew for Greater Melbourne from 8pm to 5am.

Under the stage 4 rules for Melbourne, “people will be restricted to their suburbs, and only allowed to leave home if absolutely necessary, with a significant boost to policing to enforce the ban on movements. Only one person will be able to leave the home to buy groceries. People cannot travel more than 5km from their residence. Recreational activities will not be allowed – exercise for no more than an hour, close to home, is permissible. No groups bigger than two will be allowed.”

Until we hear from Tennis Vic and or Council, our venues will remain open with the only restriction of closing off court bookings from 7:30pm to 5am, every day of the week.

When the club receives communication from Tennis Vic and or Council, I will communicate updates.

Wearing of Masks

From Thursday 23 July 2020, if you live within metropolitan Melbourne or Mitchell Shire, you must wear a face covering whenever you leave your home, unless an exception applies. A face covering needs to cover both your nose and mouth. It could be a face mask or shield.
The directions of the Victorian Government state:
  • Participants 12 years and older must wear a face covering, unless an exemption applies.
  • If you are doing strenuous physical exercise you do not need to wear a face covering but you must carry one with you. Strenuous exercise can include playing tennis.
  • Coaches must wear a face covering when travelling to and from a venue and while on court unless the face covering impacts on your ability to deliver instructions or if the activity is strenuous. You must have a face covering on you at all times.
  • Members, whilst masks aren’t required during social play, they must be worn before and after you finish playing. Once you step off the court, you must have your mask with you to wear immediately. Please have them in your pocket, ready to wear and not in the car.

AGM 2020 Extension

As per the clubs current constitution, an AGM must be conducted within 5 months of the end of the membership year. However, given the unprecedented COVID-19 situation, prior to the end of the membership year, the club sought an extension of this time frame from Consumer Affairs. I can report that this extension was granted.

Before the reintroduction of Stage 3 COVID-19 restrictions, the club had intended on still holding the AGM at the club rooms. As the COVID-19 restrictions have once again tightened (returning to Stage 3 restrictions), the club will now be looking at conducting the AGM via a video platform.

The committee will be finalising the AGM details at the next committee meeting. So stay tuned for further details.

Once again the committee thank you for your patience and understanding.

NEJTA Back Up Plan

Under Stage 3 restrictions, no tennis competition will be allowed to resume.

The six-week lockdown will run past the initial planned start date of 15th August for the Spring 2020 season, meaning that the original plan for the Spring 2020 Season (ten rounds plus finals with six teams per section) is now no longer feasible. The NEJTA is now moving on to their back-up plan: a season which comprises of seven rounds plus finals with eight teams per section. Essentially a half-season where every team plays every other team once followed by a normal finals bracket.

The first round of the Spring 2020 season is now set to Commence on 10 October, provided clubs have been allowed to open and operate by that time.

The NEJTA is committed to trying to run a competition in the latter half of this year if it is at all possible and safe to do so.

Stage 3 Restrictions

With the government announcing the return to Stage 3 restrictions for the next 6 weeks you may be asking how this will impact tennis. Tennis has been identified as one of the sports that can continue however we will need to comply with strict restrictions.

Therefore the following restrictions will apply effective midnight 8th July 2020:

  • Casual play – singles only – maximum two people per court. In order to comply with these restrictions, the club can ONLY offer the use of The Lakes, South Morang venue to members and members of the public. All members and members of the public can book these courts using the Book-A-Court system. The Mill Park Members padlock, has been removed from the member entry gate at Mill Park venue
  • One to one tennis coaching is okay. This means private and semi-private lessons only (if players are from the same household). Group lessons and Squads are on hold for the first 6 weeks of term 3. For all coaching enquiries please email coaching@vassallotennis.com.au
  • Community competition must be cancelled until further notice. All planned senior and junior competition have been put on hold
  • All other programmes and activity must cease until further notice
  • Tennis equipment must not be shared
  • Adhering to physical distancing (1.5m) and hygiene protocols is essential
  • No one from outside a lockdown area may play at a facility within the lockdown area – and vice versa
  • Details of everyone entering a tennis facility must be registered for tracking purposes. In order to comply, members and members of the public will only have access to South Morang courts via. the Book-A-Court systems to ensure we have a record of who is on site at all times.
  • All indoor facilities must remain close including clubhouses/rooms

The Lakes South Morang venue will be monitored by Committee, Council and Police.  Any breaches of restrictions and subsequent fines issued, will be the sole responsibility of individual court booking parties.

If you have any questions please submit all your enquiries via. our Contact page.

On behalf of the entire committee, we thank you all for your patience and understanding.

Easing of Restrictions

As of Monday 1st June, Council have advised that we can now have up to 20 people onsite at the one time.

Whilst the club rooms still remain closed, we no longer need to limit the number of courts available for use.

At Mill Park, the club lock will be placed back on the main entry gate.  All other external gates will have council locks on them.  And all internal locks on gates, will be removed therefore allowing members to use all courts.

The only restriction that still applies for Mill Park is you cannot sit around on the site and socialise.  So this means you cannot sit around the forecourt area for a chat.  At the moment, the courts are only open for playing tennis.

And of course, you must still adhere to social distancing rules.

At The Lakes, all courts will be available via BAC for use.

Again, the committee are very grateful for our members patience and understating with the recent restricted court availability.

Restrictions for Court Use

On behalf of the committee, we all thank you for your patience in regards to re-opening our courts.

We can now announce that at of Sunday 17th May 2020, we are OPEN with the following strict restrictions.

As you will be aware, the Victorian State Government announced a number of changes to the Stage 3 restrictions, some of which impact sport and exercise.

The directions of the Victorian State Government as relevant to tennis are that sport and exercise activities can resume from Wednesday 13 May 2020 if:

  • you can keep your distance (at least 1.5 metres apart).
  • you are not doing your activities indoors .
  • you can do them with a maximum of 10 people .

What does this mean for your tennis club?

  • Gatherings of no more than 10.
  • Singles or doubles only.
  • Small group coaching. Consider that the parent/guardian of younger children may want to have line of sight of activity, in line with the Victorian Childsafe Standards.
  • Clubhouses/rooms to remain closed.
  • Social distancing must be practiced at all times.

The committee has been working with local council to ensure the club meets its obligations and requirements as set out by government and Tennis Australia.

The club is committed to ensuring the development of our Junior members and as such have reserved specific times as set out below for coaching purposes.

To adhere to these restrictions, the club will re-open courts 5 & 6 only at Mill Park venue with the exception of the following days and hours:-

MILL PARK (Courts 5 & 6*)
EXCLUDING the following times for Coaching
Monday 4.00pm-8.00pm
Tuesday 4.00pm-7.00pm
Wednesday 4.00pm-7.00pm
Thursday 4.00pm-9.00pm
Saturday 8.00am-11.00am

Outside of these hours, as Mill Park does not have a booking system, if someone is already on the court when you arrive, you will need to negotiate access with these parties yourself.

And in order to make this fair and reasonable for all members to access the courts, social hitting is for a maximum of 1 hour.

At South Morang courts the BAC system has now been reactivated to allow members and the public to hire courts 1 & 2 with the exception of the following days and hours:-

SOUTH MORANG (Courts 1 & 2*)
EXCLUDING the following times for Coaching
Monday  4.00pm-9.00pm
Tuesday  4.00pm-7.00pm
Wednesday  4.00pm-7.00pm
Thursday  4.00pm-9.00pm
Friday  4.00pm-8.00pm

When using either venue for social hitting, you are expected to only have 4 people on a court at all times and maintain social distancing. Anyone wanting to watch you play, must do so from outside the courts.

Please note: Any breaches could result in the Council closing down our venues, a termination of your membership and or a personal monetary fine issued by relevant authorities.

The committee is currently considering extending the current membership year to take into account the closure of the courts. We will communicate shortly the specific details and impacts to all members.

*All other courts to remain closed until further restrictions are lifted

We are Reopening Soon!

Mill Park Tennis Club are delighted with the announcement of easing of restrictions by State Government in Victoria, we are now in the process of working towards reopening our courts at South Morang and Mill Park for coaching and social hitting. Unfortunately competition is still not permitted under these restrictions.

There are quite a few guidelines that we must be adhered to in order to make the courts available. Until we can confidently adhere to these guidelines, we can not open up the courts. Please rest assured, we are working on this as quickly as we can.

Below are a list of guidelines that must be adhered to at all times by members and guests once courts at South Morang and Mill Park are reopened.